Tenders - Frequently Asked Questions
South Burnett Regional Council has released a Frequently Asked Questions (FAQ) Fact Sheet concerning the tendering process.
“Tenders are a vital part of Council’s business, and it is important that we communicate how they work,” said CEO, Mark Pitt. ”Residents and contractors can have confidence that tenders are publicised and contracted in an efficient and accountable manner that mitigates risk.”
Council undertakes multiple contract and tenders each year which are awarded through a range of processes. Last year Council opened a business register to encourage local business involvement. Council also regularly advertises upcoming contracts with some reviewed on an annual basis while others are advertised as needed.
“We are committed to working with local suppliers and contractors, but this also depends on State government rules and legislation,” said Mr Pitt.
“Sometimes community members see work happening but have not seen the opportunity to tender advertised. There are several reasons for this.
“Firstly, the State government Department of Transport and Main Roads procures their own suppliers and contractors who may be mistaken for Council contractors.
“Secondly, Local Government Regulation allows the use of repeat contractors who are already bound by standard contract terms and conditions. This reduces the time and cost to both contractors and ratepayers.
“Requests for quote are sent directly to suppliers via the Council’s online platform directly and may not be publicly advertised. As long as a potential business is registered there, they will be informed about a relevant tender and have an opportunity to quote.
“Thirdly, a single contractor may be responsible for delivering multiple services in a project such as electrical, building, painting and plastering. They have the discretion to select subcontractors of trades to deliver the service as a package to Council.
“The FAQs show that the community can be confident in Council’s tender processes. They set out, for example, that contacting Councillors about a tender is forbidden by Conditions of Offer. Any tenderer who canvasses or contacts a Councillor about a tender will have their tender disqualified.
“In addition, all the awarded tenders over $200,000 for the previous twelve months can be viewed here.”
Mr Pitt said, “I encourage anyone wishing to work with Council to take a moment to review the FAQs. If people have queries about a tender, they should contact the staff member listed on the documents to get the facts.”
